FREQUENTLY ASKED QUESTIONS

All ages


The event is all ages but under 16's must be accompanied by an adult 18+




Arrival / opening times


The carpark will open at 1pm on the Friday, and the festival itself will open at 2pm. Follow signs for Carpark/Main Entrance. Have your car pass ticket up on your phone when arriving at the carpark. Once you're in the carpark, please get your e-tickets up on your smartphone ready to show to the people at the festival ticket entrance. If you are being dropped off/picked up, there will be a designated spot. The festival ends at 2pm on the Sunday, which is when you need to have left by. The festival is open 24/7 so you can arrive or leave at any time of the day or night.




Parking


The venue carpark is £10 for the full weekend (£15 on the day), paid for in advance from our tickets page (motorbikes are free). Parking is very near to the festival entrance. There will be security monitoring it overnight, however vehicles and their contents are left at the owner’s own risk. Vegan Camp-Out do not accept liability for any loss or damage to vehicles or their contents. Please have just your parking e-ticket (not festival ticket) up on your phone ready for scanning at the carpark entrance.




Families / children


Although the Camp-Out isn't aimed at families, hundreds of families attend the event as everything on-site is open to all ages! You get your own personal camping field, away from the noise and which can't be accessed by non-families. In this field you get your own toilets and showers. And there is also a bouncy castle, a slide, facepainting, and a marquee for children's activities/games, all free of charge ran by Grow Up Vegan. If you're over in the caravan field, you will still be able to access the family camping field and spend time in there with the other families and be able to access all the various activities, it is nearby. There will also be a family only parking section which is nearest to the family camping entrance!




Caravans / campervans


There will be a section of the carpark designated for you to park, which is right outside the entrance. Passes can be bought from vegancampout.co.uk and has an option for with or without electric hook-up. If you're in a family, you will be still able to access the family camping field once inside to socialise with the other families and access all the various activities available in the field, it is nearby.




Food / stalls


We have the best vegan food vendors from all over the country, all in one place! There is a large selection of food to buy which caters for everyone's needs including pizza, kebab, smoothies/juices, ice cream, indian, cakes, chinese, burgers, hotdogs, raw, gluten free options, pies etc. The list of vendors will be available our social media nearer the time. Generally, over half of vendors will have gluten free options!




Disabled access


The venue ground is all flat and has designated walking paths that everyone including those in wheelchairs can use, but it is going to be very busy, think festival style! The rooms won't have disabled platforms but there will be designated space at the main stage and activism room for those in a wheelchair. And of course there are disabled toilets on-site, however the venue does not have disabled showers as it was built before having them was necessary by law, so it's exempt! You can either camp with everyone else, or if you can't camp you can always stay in a hotel or come back each day! For disabled/deaf attendees, a free PA ticket is available if you're registered blind, deaf, a wheelchair user, or in receipt of higher rate DLA/PIP or equivalent (you may be required to provide documentation to evident your eligibility of free PA entry), and are aged 13 or over. Just buy a ticket for yourself as normal, and bring your PA with you on the day, who will be given entrance to the festival free of charge. Disabled attendees will also have their own parking area close to the festival entrance.




Venue


The venue is Newark Showground in Nottinghamshire. The activism workshops are fully seated, but the music stage and main stage won't have seats. People can either stand or sit down, feel free to bring your camping chair or cushion! It is worth noting that Newark Showground also hosts some non-vegan events during the year, such as their annual agricultural show. However, almost every venue of this size facilities and promotes non-vegan shows during the year, such as horse racing or dog shows, and Newark Showground is no exception. The people who owned the venue for the 2016 event were farmers. The 2017 venue hosted fishing events. Wherever there is a lot of land it's more than likely going to be used for some sort of animal agriculture/non-vegan friendly purpose such as keeping cattle/sheep or hosting horse racing, as it is ideal for them, and equally ideal for music festivals/large events. As much as we'd like it, there is no such thing as a vegan festival venue (yet...) but for now, the vast majority of events held at Newark Showground (over 70%) have nothing to do with animal agriculture, ranging from caravan shows, to music festivals, to wargaming, and roller derby. No events involving animals will be held at the site during the Camp-Out weekend.




Toilets & showers


There are proper hard standing toilet blocks on site (not just portaloos!) It's always advisable to bring spare toilet roll with you to festivals just in case. There is also hot showers on site, however there isn't many. If you want to shower, we recommend showering at a time in the day when they won't be very busy, as early in the morning the queues will be very long.




Alcohol


There will be a bar on-site but you can also bring your own! Personal use is permitted - strictly 24 tins and one bottle of spirits (a box of wine can substitute the beer) per person for the entire event duration.




BSL interpreter


There will be a BSL interpreter for both the main room and the activism bootcamp! There will be an area designated for deaf attendees in both rooms for those that will benefit from this service so you can see the interpreter. When facing main stage outside, enter from the left entrance into the building (this will be sign posted).




Respect the place


This goes without saying. Put your rubbish in bins placed around the site. All rubbish is collected after the festival and 100% of it is recycled! Let's leave the venue exactly how we found it. Bring a bin bag to fill up with rubbish at your tent and drop in the bins at the end. Take everything with you - tent, sleeping bag, rubbish etc!




Dogs


For those that can either leave their dog at home or get a dog sitter, this would be highly appreciated and make things easier for everyone. It may not be an appropriate place for them in the talks which could possibly mean you having to miss out on them. However, if you want to bring them, that's fine, and everywhere outdoors will be fine for them. Please note dogs must be kept on leads at all times and will have to sleep in your tent/caravan with you. Dogs should not be in the music room or afterparties because of loud noise. Bring a dog bowl in case of hot weather! Pigs are not allowed because of licensing restrictions.




Car share


If you're not coming by train or bus, car sharing is a good idea, for many reasons - more people can come that can't drive, it's better for the environment, and a cheaper way of getting there and back direct! If you have spare seats in your car, or are looking for a ride in your area, please enter your details on a car sharing website we've teamed up with - Go Car Share




Merch


If you ordered a T-shirt or hoodie, it will be available to pick up at the event. Just take your voucher code you received in your email to the merch stand once you're at the event, and they will give you your item. The people on the gates won't know about them. You can change your size providing we have enough of that size. You will also be able to buy them at the event. We will also have other things for sale such as beanies, mugs, stickers and posters. All T-Shirts/Hoodies are produced using ethical clothing!




Afterparty


Each night there will be an afterparty in the main room from 11pm - 2am. DJ's to be confirmed!




Fires


Fires are not allowed, but camping stoves and disposable barbecues are. However, barbecues cannot go directly onto the grass and will need to have bricks put underneath them if you still wish to use one. Please BBQ on the gravelled areas so it's far away from tents.




Prohibited items


Illegal drugs and weapons.




Bikes


If you're coming by bike you can lock your bike to any of the barriers placed around the rings, but we (Vegan Camp Out) or the venue is not responsible for them!




Refunds


Tickets are non-refundable as is standard event ticket procedure. If you can no longer come you can sell your ticket by sending your e-ticket to the buyer's email address.




The rooms


There will be the main room for the talks, a room for bands/musicians performing all weekend, and a room for activism workshops across the weekend. The latter will be seated, the other rooms will not. This is because we want it to have a festival feel, rather than have the vibe of a conference or lecture, and also because the main room turns into the afterparty room after 11pm each night. However, people are more than welcome to sit down on the floor or bring a camping chair or cushion to sit on during the day time talks! Please note, for headline speakers, people will be required to stand (unless disabled) to fit everyone in. You are not guaranteed to see every speaker and the stage will be closed if it reaches maximum capacity, so it's first come first serve.




Courtesy / ejection


Each year there will be speakers with views that some people might disagree with their views, this is to be expected, and so we ask people to either choose to not watch that speaker, or if they want to, to be polite to the speaker and to those listening. Anyone found to be purposely disrupting a speaker's talk will be ejected from the event. If anyone is being violent or dealing in any kind of illegal activity, they will also be ejected from the event.




Water


There are several water points across the site, available free of charge. Please ensure you are using the water points which are sign posted as 'drinking water'.




Travel


If you're coming by car, the address is Newark Showground, Lincoln Rd, Newark NG24 2NY. If you're coming by train - you can get a train to either Newark Northgate or Newark Castle, depending on which works out cheaper/quicker, they are both about 3 miles from the showground. You can get a taxi from the station to the venue. Local taxi companies - Z Cars Newark 01636 370229 or Yellow Cabs 01636 705200. We recommend pre-booking your taxi. If you are flying - the nearest airports are East Midlands Airport (EMA) and Doncaster Sheffield Airport (DSA), from these 2 you can get a train to the two stations named above. However, it may work out cheaper to fly to London and get the train from there (1 hour 15 train from London to Newark!).




Camping


Camping equipment is not provided and will not be sold on site. Please be cautious of space, no bringing 6 man tents for 1 person. There is a designated Quiet Camping field for those who wish to camp in a quiet place, you don't need a specific ticket for this, it is shown on the map. Please note the area will be first come first served and we cannot guarantee the noise levels of the area. The price of the tickets include camping but people are also more than welcome to go home each night or stay in a nearby hotel. You can also come in a caravan/campervan.




Day tickets


As it stands there is no option for day tickets. If this were to change, they would be added nearer the time depending on how many weekend tickets are sold. The only way to ensure a place is to buy a weekend ticket online, and people are free to come and go as they please on this ticket.




What to bring / top tips


When it comes to a tent, it’s worth spending that little bit extra on the one thing that comes between you and the unpredictable English weather when camping! Split the cost with your friends and get a tent that’s comfy and practical. An airbed is that little bit of luxury after a long day of fun too, and remember it gets cold when the sun goes down so take a few extra layers! Bringing earplugs means you are more likely to get a decent night’s sleep whenever you decide to call it a night. Bring a camping chair to have something comfortable to sit on. If there are things that you can leave at home, then do! Avoid leaving your phone, money or other valuables in your tent in the day. You can get portable phone chargers that last you an entire weekend, charging your phone a good four times! When you sleep put your valuables at the bottom of your sleeping bag. Thefts are rare, but it’s best to be safe than sorry. Not every stall will take card payments and don’t rely on a close by ATM machine either. Plan those pennies in advance and get enough to enjoy yourself! Other important camping must haves that are usually forgotten are the everyday essentials that you don’t think about! Toothpaste, hand soap, toothbrush, Sunscreen, hat, sunglasses, mirror, hairbrush, baby wipes (eco-friendly ones!), toilet roll – just in case the loos happen to run out. A raincoat is always a good one to bring in case the rain starts. Speaking of water - a water carrier to keep by your tent is always handy too!




Smoking


Please no smoking in the main talks room (also where the afterparty is held) as this will set off the alarms in there!




Tickets


All tickets are sent via e-ticket to the email address provided when you bought through Eventbrite. Please search in your emails (and also junk/spam) for your ticket before messaging us.





  • If you're a food vendor or stall and want to contact us, please send your details to info@vegancampout.co.uk and you will be contacted if we want to know more
     

  • If you're a singer or in a band and want to play please send your application to vcomusicians@hotmail.com All applicants will be reviewed, and will be contacted if we want to know more

  • If you want to put on a workshop in our Fitness/Yoga/Health/Meditation tent please message mindandbody@vegancampout.co.uk. All applicants will be reviewed, and will be contacted if we want to know more

  • If you want to put on a youth focussed workshop or activity in the family area please contact family@vegancampout.co.uk. All applicants will be reviewed, and will be contacted if we want to know more

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